WEST BENGAL KHADI & VILLAGE INDUSTRIES BOARD

: Piyali Singh; PMEGP; 07 December 2018; Hits: 2032

II. [A]. MODEL FORMAT FOR PREPARATION OF DETAILED PROJECT REPORT FOR THE PROJECT COST UPTO RS.5.00 LACS

(i). INTRODUCTION:

The details which are required to be elaborated:

(a).	Project objective/goal
(b).	Products you have selected
(c).	The usage of that product in that area, region or country
(d).	Technology/technical know how required for the project
(e).	Present/Future demand of the product in the market area you plan to serve.
(f).	A short note on the demand and supply position of that product, reasons for selecting it; whether it is an import substitute or an export product and general prospects of commercial success should be prepared.

(ii).

Name of the Applicant in Block Letter (Entrepreneur/Secretary of the Institution/Secretary of the Cooperative Society/Group Leader of SHG Group)

(iii).

Name of the Unit (in Block Letter):

(Strike out which are not applicable)

Proprietary / SHG Group / Registered Institution/ Cooperative Society/Trust

Background of the Applicant:

1.	Full Name (in Block Letter)
2.	Name of the Father/Husband
3.	Age
4.	Sex
5.	Proof of Identity of the Applicant to be submitted along with the Project (Strike out which are not applicable)		Copy of Voter ID Card / Passport/ Driving Lisence/Pan Card/Adhar Card/Photo Identity Proof from Pradhan-Gram Panchayat/Chairman- Municipality, Councilor-Corporation Areas, Local M.L.A / M.P. / and from Government Officer. (Any one)
6.	Whether belongs to Schedule Castes/Scheduled Tribes / Minority Community/Physically Handicraft/OBC/Ex-Serviceman/Hill Border Areas (Certificate from the Competent Authority is to be furnished)
7.	Address and Telephone No./ Mobile No: 1. Residential Address of the Applicant: 2.Address of the Project Site: 3. Address of the Administrative (Address Proof is to be furnished along with the D.P.R. Copy )		Copy of Recent Telephone Bills / Electricity Bills / Property Tax Receipts/Passport/Voter ID Card/Ration Card/Adhar Card (Any one) Proof of Address of the proposed Project Site, if differs from the above - Recent Telephone Bills / Electricity Bills / Property Tax Receipts / Copy of the Title Deed of the property of the Project Site/copy of the rent receipt (Any one)
8.	Academic Qualification:
9.	Technical Qualification:
10.	Experience:
	Year	Employment	Designation	Last Salary Drawn

11.	Functional Responsibilities in the proposed unit
12.	Own Contribution may be provided
13.	Reasons for undertaking the project (Please state motivating factors)
14.	Assets and Liabilities of the Applicant: (a). Immovable Properties like Land, Buildings, their areas, location, cost etc. (b). Other Assets including particulars of Bank A/C (c). Personal Liabilities, if any, including Loan Liability/Guarantee given
15.	Any other relevant information

Type of project (Manufacturing / Service)
Project Activity :- (Brief description may be given)
Name of the products to be manufactured/service(s) to be rendered
Human Resources Required (In nos.)
Period of One Operating Cycle
No. of Turn-Over Cycles Annual
Approach Road / Connectivity
Availability of Power/Water Supply (Certificate-cum-Undertaking from the applicant regarding availability of power in the locality where the project will be set up (if, power is essential for implementing the project)
Estimated Annual Production Capacity of the Project
Estimated Work Period (Annual)

Project Cost:

(A). Capital Expenditure / Non Recurring Expenditure:

Land required for setting up the project-Own/Rented (Give tick mark)

(As per KVIC’ s norm, beneficiary should own land and therefore land cost should not be included in the Project Cost. Details of land and market value of land may be given. Cost of Land Development may be included in the Project Cost.

Sl. No.	Particulars	Areas	Cost
1.	Land of Work Shed
2.	Land for Office and Administrative Building
3.	Land for storage space

Particulars of the land:

[(i).No objection Certificate from the landlord, if the applicant is not the owner of the proposed project site. (ii).Photocopy(s) of the Title Deeds of the properties / Record of Rights (ROR) / Particulars of the Land / Dag Number/Khatian Number/Mouza Number /Site Plan of the Project Site marking the approach road on which the project will be set up. (iii). Copy of the Rent agreement, if the proposed Project Site is on rental premises/copy of the current Rent Receipts]

Construction of Work Shed/Office and Administrative Building/Go-down:
Whether Work Shed is required to be constructed (Give Tick Mark) Yes/No.
Nature of Construction of Work Shed (State in brief)

Sl. No.	Particulars	Areas	Cost
1.	Construction of Work Shed
2.	Construction of Office and Administrative Building
3.	Construction of Go-down

(Copy of the Plan & Estimate for construction of Work Shed)

3.Plant and Machinery:

Sl. No.	Particulars	Source of Supply/Name of the Manufacturer	Quantity	Rate	Amount (Rs.)

Tools and Implements:

Sl. No.	Particulars	Quantity	Rate	Amount (Rs.)

Furniture & Fixtures:

Sl. No.	Particulars	Quantity	Rate	Amount (Rs.)

Cost of Utilities:

Sl. No.	Particulars	Quantity	Rate	Amount (Rs.)

Preliminary and Preoperative Expenses:

Sl. No.	Particulars	Quantity	Rate	Amount (Rs.)

Total Fund required for incurring Capital / Non Recurring Expenditures:

Sl. No.	Particulars	Quantity	Rate	Amount (Rs.)
	Land & Land Development
	Work Shed
	Plant & Machinery
	Tools and Implements
	Furniture & Fixtures
	Utilities
	Preliminary and Preoperative expenditures

[B]. Recurring Expenditure:

(a). Raw Material:

Sl. No.	Particulars	Quantity	Rate	Amount (Rs.)

(b). Wages & Salaries:

Sl. No.	Particulars	Quantity	Rate	Amount (Rs.)

(c). Other Overheads / Expenses:

Sl. No.	Particulars	Quantity	Rate	Amount (Rs.)

(d). Assessment of Working Capital required:

Fixed Working Capital needs

Sl. No.	Particulars	Quantity	Rate	Amount (Rs.)
1.	Salary
2.	Repairs & Maintenance
3.	Administrative Expenses (rent, stationary, postage etc)
4.	Advertisement Cost
5.	Interest on Term Loan
6.	Insurance
7.	TOTAL:-

II Variable Working Capital needs:

Sl. No.	Particulars	Quantity	Rate	Amount (Rs.)
1.	Raw Materials and packing material
2.	Power, Fuel, Water etc
3.	Wages
4.	Cost of Transport
5.	Selling/Administrative/Distribution expenses
6.	Interest on Working Capital
7.	TOTAL:-

III. Working Capital requirement for One Cycle:

Sl. No.	Particulars	Holding Period	Quantity	Rate	Amount (Rs.)
1.	Stock of Raw Materials
2.	Stock in process
3.	Average stock of finished goods
4.	Receivable/Sundry Debtors
5.	TOTAL:
6.	Less: Sundry Creditors
7.	Requirement of Working Capital per Cycle (5-6)

[C]. TOTAL PROJECT COST

Sl. No.	Particulars	Amount (Rs.)
1.	Capital / Non recurring Expenditure
2.	Working Capital for One Cycle
3.	TOTAL (1 +2)

[D]. PER CAPITA INVESTMENT TOWARDS BLOCK CAPITAL:-

Sl. No.	Particulars	Amount (Rs.)
1.	Total Capital Expenditure (Block Capital)
2.	Total Human Resource Required (In Nos.)
3.	Per Capita Investment towards Block Capital (1 ÷ 2)

[E]. MEANS OF FINANCING

Sl. No.	Particulars	Amount (Rs.)
1.	Own Contribution
2.	Margin Money Subsidy (Proposed)
3.	Bank Loan
4.	TOTAL:

[F]. Projections of Performance and Profitability:

Sl. No.	Particulars	1^st Year (Rs.)	2^nd Year (Rs.)	3^rdYear (Rs.)	4^th Year, (Rs.)	5^thYear, (Rs.)
A.	Production during the year (Qty.)
A.	% utilization of installed capacity
B.	Sales
	1. Sales including all miscellaneous receipt
	2. Less Excise
	3. Net Sales
C.	Cost of Production
	1. Raw Materials Consumed
	2. Power and Fuel
	3. Direct Labour and Wages
	4. Consumable Stores
	5. Repairs and Maintenance
	6. Other Manufacturing Expenses
	7. Depreciation/Development Rebate Reserve
	Total Cost of Production
	8. Add: Opening Stock-in-process and finished goods
	9. Deduct: Closing Stock-in-Process and finished goods.
D.	Cost of Sales
E.	Gross Profit (B-D)
F.	Interest on
	1. Term Loans
	2. Working Capital
	3. Other Loans, if any
G.	Selling, General and Administrative Expenses
H.	Profit before Taxation {E-(F-G)}
I.	Provision for Taxes
J.	Net Profit (H-I)

[G]. Calculation of Net Cash Accruals and Debt Service Coverage Ratio:

Sl. No.	Particulars	1^st Year (Rs.)	2^nd Year (Rs.)	3^rdYear (Rs.)	4^th Year, (Rs.)	5^th Year, (Rs.)
A.	Net Profit
B.	Add: Back-Depreciation
C.	Net Cash Accruals
D.	Repayment of Capital Expenditure Loan and Working Capital Loan
	1. Capital Expenditure Loan (Moratorium period may be considered for one year from the date of disbursement)	NIL
	2. Working Capital Loan (would be paid in 3 yearly installment as under)	NIL	NIL	30%	30%	40%
	3. Total Repayment (1+2)
E.	Debt Service coverage ratio
	1. Net cash accrual
	2. Yearly Payment obligation
	3. Debt Service coverage Ratio = (1 ÷ 2)

[H]. Calculation of Break Even Point:

(i). Break Even Point : Fixed Cost x 100

Contribution

Fixed Cost:-

Fixed Cost are those cost which do not change with the volume of Sales. These are the costs that can not be avoided even when there is no production.

Variable Cost:-

This is the cost that increases or decreases proportionately with the level or volume of operations. Variable Cost may be even 0 (zero) if the Enterprises closed.

Total Cost:-

Total Cost = Fixed Cost + Variable Cost

Sales Revenue:-

Sales Revenue are the total Sales Proceeds during a year. This is also known as Annual Turn Over and calculated as follows:-

Sales Revenue = (Total No. of Units of Product sold in a year/total service rendered) X (unit selling price / unit service charge)

Contribution:-

Contribution is the excess of Selling Price over Variable Cost.

Contribution = Sales Revenue − Variable Cost.

Profit to Sales Ratio = (Profit ÷ Sales) x 100 = …………………%

Debt Equity Ratio = Equity ÷ Debt (Loan Assistance) x 100 = ………………… %

……………………………………

SIGNATURE OF THE APPLICANT

II. [A]. MODEL FORMAT FOR PREPARATION OF DETAILED PROJECT REPORT FOR THE PROJECT COST UPTO RS.5.00 LACS

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